Administrative Manager

Локация: Москва, Россия / Россия /

Smartcat is the operating system for the global translation industry. Our team believes that the world becomes ever-more connected and interdependent. The borders that prevent people from trading, working together, and exchanging knowledge and innovations erode over time. That is the future we want to live in. Our mission is to speed up the pace at which that happens, building the best platform for Connected Translation. We don’t believe automation will render language professionals obsolete. Instead, we place powerful software into the hands of the millions of people working to globalize their own industries, plug them into our global supply network, and enable continuous delivery of multilingual content. With tens of thousands of customers and hundreds of thousands of freelancers translating together on Smartcat, we are well on our way.

Administrative Manager Mission:

The mission of the Administrative Manager is to organize and coordinate the company’s administration duties and office procedures. Your role is to create and maintain a welcoming and productive work environment, ensuring high levels of organizational effectiveness, communication, and safety.


  • Describe and manage the company’s administrative processes and procedures

  • Organize in-house events and provide ongoing assistance during events

  • Deal with correspondence, prepare letters

  • Manage office budgets, order supplies, stationery, and furniture (Moscow and Boston)

  • Assist in the handling of human resources activities

  • Assist in document flow of financial & legal documents

  • Book transport, accommodation, manage corporate apartments, visa issues


  • At least 3 years of experience in similar positions

  • Fluent Russian & English, both written and spoken

  • Comfortable working with remote teams across time zones

  • Excellent organizational and time management skills

  • Growth-oriented mindset

  • Openness to feedback and others’ opinions and ideas

  • Excellent time management skills and ability to multitask and prioritize work in a fast-paced environment

If you are the one we’re looking for, send your CV and cover letter to

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